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Orientation Deadlines

Six students pointing at the camera on orientation day.

All deadlines for forms and documents are listed by due date and should be returned to the corresponding office in the information below.

Note: The mailing address for 无忧视频 is: 301 Platt Blvd., Claremont, CA 91711.

Canvas Site

Checklist

  • A Canvas checklist site will be launched in early June for all incoming students. This site will include orientation content as well as a checklist of all deadlines. Link to this site coming soon.

Due June 1

Enrollment Form

  • Verify your information, upload a photo for your ID, enroll in emergency notifications, and get an introduction to other next steps to complete your enrollment.
  • Available by May 15, 2026. Due June 1, 2026 for first year students and June 15, 2026 for transfer students.
  • To complete your Enrollment Form go to the听.

Official Scores (if applicable)

If we considered scores for your application, please send official score reports to verify them. To view the scores we need verified and what we鈥檝e received, go to your

  • ACT or SAT scores
  • AP scores听鈥� We require AP scores that were considered with your application. May 2026 results are not required but are accepted if submitted.
  • IB scores听鈥� All IB scores are required for students completing an IB Diploma. We understand May 2026 results are released in July.
  • English Proficiency Exam scores

Due June 10

Form submission is now available. All students are required to submit a听听(罢笔础).

Substitute W-9S Form (PDF) (Student Only)

Only incoming students who did not provide their SSN or ITIN on the Common Application or FAFSA, or those who provided invalid SSNs or ITINs will be required to submit this form. Please do not submit this form unless you have received a request from the Office of Student Accounts. An email will be sent in mid/late May to the students who are required to submit this form.

The United States Internal Revenue Service requires the university to collect the name, (SSN), and dollar amount of all students鈥� qualifying payments and report that information on IRS Form IRS Form 1098-T (PDF). This information provides the IRS with a basis for amounts claimed by a taxpayer as qualifying expenditures for higher education tax credits such as the . Even if you are not eligible for any education tax credits, IRS regulations stipulate that a 1098-T be issued for any student who has qualified charges, regardless of your eligibility for the tax credit. Failure to provide us with a SSN may result in the student being fined by the IRS in accordance with Internal Revenue Code Section 6723 (PDF).

Since this form contains your SSN or ITIN, for security reasons, please DO NOT EMAIL the Substitute W-9S or attach the Substitute W-9S to an email. Please mail this in with your Tuition Payment Agreement (or alone) to:

无忧视频 Student Accounts
301 Platt Blvd.
Claremont, CA 91711

Questions should be directed to the Office of Student Accounts at 909.621.8107 or student_accounts@hmc.edu.

Due June 15

Family Information Form

  • Verify, update or add your family information so the College can keep them informed about announcements and upcoming events.
  • Available by May 15, 2026. Due June 15, 2026 for first year and transfer students.
  • To complete your Family Information Form go to the听.

Due June 21

Housing Agreement 2026-2027 Academic Year and Roommate Matching Form

Each Harvey Mudd student living on campus is required to read and sign the housing agreement. The 202-2027 Housing Contract and Roommate Matching Form will be available for all incoming students on听. The forms will be available by May 29. You鈥檒l soon receive an email from Residential Life with instructions on how to complete the required forms.

Questions should be directed to the Office of Housing and Residential Life at听听909.621.8125听辞谤听ResLife@g.hmc.edu.

Please note: Students who will be under the age of 18 at the time of move-in will need to have a parent/legal guardian sign the contract before the end of Orientation.

Due Early July

Academic Updates

Here you will find access to your academic welcome letter from Professor Darryl Yong, which will include important information regarding course registration and placement. More details will be updated soon.

Due July 1

Official Final Transcripts

  • You must submit an official final high school transcript and college transcripts if applicable.听听
  • Your admission and enrollment at Harvey Mudd听College听are contingent on听your听successful completion of the spring term.
  • Please request/order official transcripts and have them sent to听admission@hmc.edu听or mailed to: 无忧视频 Office of Admission 301 Platt Blvd, Claremont, CA 91711.
  • Direct questions to the Office of Admission:听admission@hmc.edu听or 909.621.8011.

Consent to Treat a Minor 2026-2027

If you will be under 18 years old on the date you arrive at Mudd, your parent or guardian must complete this form. Since hospitals cannot treat minors without the consent of a parent or guardian, this mandatory form allows you to receive emergency medical treatment in the event a parent or guardian cannot be reached. The consent to treat a minor form will be available on by May 29. Questions should be directed to the Office of Housing & Residential Life reslife@g.hmc.edu.

Due July 15

Student Health Services & MCAPS

Student Health Services (SHS) and Monsour Counseling and Psychological Services (MCAPS) would like to welcome you to our campus. All entering Claremont Colleges Undergraduate/Transfer students have pre-arrival health and immunization requirements that must be completed prior to the start of their first term at The Claremont Colleges. The links below will provide you with specific instructions for your requirements.

Available:听苍辞飞

顿鲍贰:听July 15

Questions about the form?听颁辞苍迟补肠迟听SHSrecords@claremont.edu听or call 909-621-8222

MEDICAL RECORD REQUIREMENTS

  • Each student must upload a completed听Entrance Physical and Immunization Record听from their home provider, previous school, or military service to the *
    • *Access to this form requires your new college credentials.
  • NCAA听Intercollegiate听Athletics听are not required to submit an听Entrance Physical听form to SHS. The documentation you provide for your听NCAA Intercollegiate Athletic Clearance听will be forwarded directly to SHS by your听Athletics Team. Any updates or communication regarding this process will come from your听Athletics Team.
  • All students must complete a series of听, including a听TB Screening Form, accessed through the Health Service student portal.
  • Any student who will be听under 18 years old on August 15, 2026听must complete the听.

Please allow听7-21 days听for your forms to be processed. After processing, you will receive a听secure message through the Student Health Portal听indicating whether your requirements have been satisfied or if additional documentation is needed.

MENTAL HEALTH RECOMMENDATIONS

  • To provide optimum mental health services for all of our students, we invite you to complete this optional brief survey听.

Information听provided in this survey is confidential and access to any information is strictly limited to healthcare professionals at听Monsour Counseling and Psychological Services.

Due September 11

Student Health Insurance Plan (SHIP)

The 2026 鈥� 2027 Waiver Portal will be available from April 30, 2026 to Sept. 11, 2026 for incoming and returning students.

Coverage must be continuous (no break or termination) for the entire academic year, effective Aug. 1, 2026 for all students.

Note: All International Students will be required to enroll in SHIP and will not be able to 鈥渨aive鈥� out.

What is SHIP?

SHIP is a health insurance plan designed just for students attending The Claremont Colleges. The plan is available to protect your educational future. If you get sick or injured, insufficient health insurance can lead to financial hardships that can threaten your ability to attend class, pay tuition, get student loans or live away from home. Having health insurance helps to ensure that you are able to stay in school, so you can graduate and achieve your personal goals. SHIP is available to all matriculated domestic students and all international students attending on a student visa (F-1,J-1 or M-1).

SHIP FAQ (PDF)听听听听听

Am I required to have health insurance?

Yes. All continuing students or newly matriculated students are required to have health insurance coverage. You will be automatically enrolled in SHIP, unless proof of comparable coverage is provided and a waiver is submitted by the waiver deadline date. If you have other insurance鈥攕uch as coverage as a dependent under a parent鈥檚 or spouse鈥檚 insurance plan鈥攁nd you do not wish to enroll in SHIP, you may submit a waiver application. Please note: International students are not allowed to waive SHIP.

What is a health insurance waiver application?

A health insurance waiver application is a form that you fill out if you have other qualifying health insurance and do not wish to be enrolled in SHIP. You can submit an . As part of the waiver process, you are required to provide specific information about your insurance coverage, which will be verified by the school or a designated waiver administrator.

Does my other insurance qualify?

If you wish to waive SHIP because you have other insurance, benefits under that plan must meet the following requirements:

  • Coverage must be continuous (no break or termination) for the entire academic year, effective Aug. 1, 2026 for all students.
  • Maximum lifetime benefit must be unlimited.
  • Deductible must be $1,000 or less per policy year.
  • Claims must be paid by a U.S.-based company and the underwriting company must be owned, operated and headquartered in the U.S. and must be in full compliance with all applicable federal laws.

Your insurance coverage will be verified. Students who are covered under a health insurance plan that does not meet all of the applicable requirements will not be allowed to waive out of SHIP.

Should I waive SHIP?

If you have other coverage that meets the waiver criteria, it is your decision whether to waive SHIP. However, here are some important things to consider first:

  • SHIP may be less expensive than being insured on an individual plan or as a dependent on an employer group plan through your parents or spouse. When comparing costs, be sure to look at premiums, deductibles, co-payments and out-of-pocket maximums.
  • SHIP has a local PPO provider network. If you have out-of-state coverage, or HMO or PPO coverage with a limited provider area, there may not be any network providers near school. You may have to pay higher out-of-network co-payments, deductibles or co-insurance.

Please note: If you waive coverage under SHIP, you are responsible for any medical costs you incur.

How often do I have to submit a waiver application?

Students who wish to waive out of SHIP must complete the online application once each academic year by the deadline date.

What happens if I don鈥檛 waive by the deadline date?

Students who do not submit a waiver application by the deadline date (Sept. 12, 2026) will be automatically enrolled in SHIP. The fee for the 2026鈥�2027 coverage year will be coming soon. At time of publication, the estimated cost is $3,219. This fee will be billed to your student account. Coverage for all students will run from Aug. 1, 2026 to July 31, 2027.

If my insurance coverage starts after the semester begins, can I get a refund?

If it is past the waiver deadline, your SHIP coverage remains in place and you will have to wait until next academic year to waive out of SHIP. No refunds will be issued.

What if I successfully waive out of SHIP, then lose my other coverage?

You may enroll in SHIP mid-year if you waived out but later lost coverage through no fault of your own, such as coverage that terminates due to loss of employment (by your spouse or parent) or by reaching an age limit set by the plan. This does not include coverage that has a predetermined termination date, expiration of COBRA eligibility or coverage that has been voluntarily or inadvertently terminated by you (by quitting a job or missing an enrollment deadline, for instance). To enroll mid-year after an involuntary loss of coverage, you must notify Student Health Services and submit proof of loss of coverage within 31days of termination of said coverage. You will be charged the full cost of the term in which you are enrolling in SHIP. General questions regarding health insurance may be directed to the Division of Student Affairs at 909.621.8125. For more information on your student account, please contact Patricia Wang in Student Accounts at 909.621.8107 or听pwang@hmc.edu.

For more information on SHIP and dates the waiver portal will open please see our Student Health Insurance page.

Due date TBD

Course Option Survey

Fill out this survey about your options for Core courses. The form also includes information on advanced placement. You must fill out this survey even if you don鈥檛 intend to place out of any Core courses.


Note: You need to be signed into your g.hmc.edu account to fill out the survey.

Due date TBD

Physics Diagnostic Exam

Set aside 90 minutes to take this . This diagnostic will help us make advising decisions for your Physics courses next Spring. You do not need to study or prepare for it. The diagnostic is not graded. It just helps us give you better advice for future semesters. The Physics diagnostic uses a different login system than Canvas. You will receive information about how to login to the system from Prof. Saeta (saeta@hmc.edu). Remember to click on 鈥淭his is my first time logging in鈥� to first create an account on the Physics system.

Received Checklist

Please be sure to carefully review the list of required incoming students鈥� forms and materials before starting at 无忧视频.

  1. Enrollment Form
  2. Tuition Payment Agreement
  3. Substitute W-9S Form (PDF)
  4. Family Information Form
  5. Housing Contract & Roommate Matching Form
  6. Official Final Transcripts
  7. Consent to Treatment of a Minor (required for minors only)
  8. Official Scores
  9. Student Health Services Information Forms
  10. Health Insurance Waivers (for those not enrolling in SHIP)

Please allow up to a week for forms to be received by the proper office, as well as for additional website updates. Forms not sent to the Division of Student Affairs may experience delays in being tallied. The Division of Student Affairs office is maintaining an internal checklist and will notify you of missing forms. If you have any questions, contact orientation-l@g.hmc.edu.